VD assistant.

As a VD assistant, you often work in a fast-paced and demanding environment. You need to have strong organizational skills and high flexibility. It is beneficial to be able to switch between different types of tasks as well as to prioritize and handle unexpected situations. You need to deliver high-quality support to the CEO and management.

• Scheduling and calendar management: You plan the manager's calendar and make sure meetings do not overlap. You filter meeting requests, prioritize based on the manager's goals, and ensure the schedule matches what is most important to prioritize.
• Communication: You handle incoming and outgoing phone calls, emails, and letters. In your role, you sort messages and respond to or forward emails to the right people. Organizing correspondence is an important part of your workday.
• Meeting planning: You schedule times, prepare meetings, and make sure all participants receive materials. You create agendas and presentations. During meetings, you may be responsible for taking minutes and summarizing meeting points for participants who could not attend the meeting.
• Travel booking: You organize accommodation, travel, and transportation for management and the CEO. In this role, you are responsible for the schedule, itinerary, and ensuring that logistics run smoothly.

Your work environment is usually in an office close to company management. The job involves many independent tasks and collaboration with others within the organization. You work with administrative staff, the management team, the HR department, and the finance department. Many companies now offer the possibility of hybrid work. This means that some of your tasks can be performed from home or remotely. The company's policy determines how much remote work is allowed.

You are a central contact person in the company, which means your work requires good communication skills and a strong sense of service. You are the one colleagues turn to for information and decisions from management. Sometimes you may need to organize and accompany business trips, such as for conferences and international collaborations. Travel is usually not extensive; most meetings and contacts can take place digitally.

As a VD assistant, you can work in many different industries, including private companies and the public sector. You work together with administrators, office assistants, managers, accounting assistants and controllers. If your role involves supporting management with personnel-related matters, you work together with HR. You may also come into contact with project manager, marketer and logistics manager.

As a VD assistant, you work full-time during regular office hours. However, depending on your manager, company, and responsibilities, your schedule may need to be flexible. In your role, you sometimes need to assist at board meetings and events that take place outside normal office hours. In cases where your work includes high responsibility, overtime may be required. However, this is regulated according to labor legislation and workplace agreements.

The future prospects for jobs as chief executive assistant are considered good. This is especially true for organizations that have a higher demand for management support as well as companies that strive for an efficient structure and administration. The position is actively sought in large parts of Sweden, especially in major cities such as Stockholm, Gothenburg and Malmö. Also in other regions with larger business clusters.

Many VD assistant roles depend on the company's size, industry, and financial situation. Smaller companies usually do not have as large a management team, which reduces the need for a senior VD assistant. When the economy is weaker, companies often want to reduce their costs. This means that the need for VD assistants and administrative services is reviewed.

A job as a VD assistant through Randstad offers many advantages.

• access to education and development
• an experienced contact person who supports you during your employment
• a wide range of available jobs in your area
• possibility for full-time and part-time work depending on the assignment

Are you looking for a permanent position as an executive assistant? Working as a consultant can be an effective stepping stone to a permanent job with attractive employers. Every year, many of Randstad's consultants move on to permanent employment. In addition, many companies recruit their executive assistants directly through Randstad.

A VD assistant is central in organizations and supports the management. The tasks include booking travel, managing calendars, communication, and handling meetings. In this role, you need to have good organizational skills, independence, and high integrity.

A personal assistant works closely with an individual, often a famous or high-profile person, and handles personal matters. A VD assistant works within a company's structure and supports its management with strategic and administrative tasks.

It's easy to apply for a job as an executive assistant. Start by searching among our available positions. When you find a position you want to apply for, click on apply and send your cover letter along with your CV if needed. The application process may include a personal interview. If you need help with your application, read our tips here.

The three most important skills in the role are communication, organization, and confidentiality. With good communication skills, you can express yourself professionally, both verbally and in writing. If you are good at organization, you can handle multiple tasks at the same time and be detail-oriented. With high discretion and confidentiality, you can handle confidential information with integrity and care.