executive assistant.

Some key tasks as an executive assistant may include the following:

• Keeping track of the manager's calendar and schedule: You are ultimately responsible for ensuring that the manager's calendar and schedule fit together, and you also need to think strategically so that there is enough time. You plan their schedule based on the goals and priorities of the organisation. You receive meeting requests and create a work schedule that works, and make sure that the company management get their working days and working weeks to fit together.

• Receive calls and respond to emails: In the role of executive assistant, you will handle all communication with company management. This includes answering phone calls and keeping an eye on their inboxes in the email systems. You will also need to organise and prioritise all correspondence they receive according to importance. The aim is to make the managers’ work easier.

• Planning meetings: One of your main tasks as an executive assistant is to plan and manage meetings. These can be various types of meetings, ranging from client meetings to meetings with company management or other colleagues. You need to schedule in-person, physical meetings or digital meetings by finding a time that suits all parties involved. You also need to prepare the company management and the managers for the meetings. While the meetings are taking place, you take notes on what is said and what is decided, and in some cases, you transcribe entire meetings for people who could not attend.

• Coordinate travel: As an executive assistant, you are also responsible for planning all travel that the manager or company leadership needs to do for work. You make sure that the travel arrangements fit with the work schedule and that it is a comfortable way to travel by organising flights or other means of transport, transfers to and from train stations or airports, as well as accommodation. You also need to plan your own schedule; accordingly, in case you need to accompany them on the trip.

As an executive assistant, you usually work in an office environment. You have the freedom and trust to work independently but being cooperative and available for other colleagues is an important part of the job. Some parts of your job can be done from home, but physical presence is also required to handle certain tasks. You should also expect to always be available for the management team members and other managers when they receive new information. This means you should always be professional and dress well at work.

As a chief assistant, your most important colleague is the manager or managers you work closely with. But you will also work closely administrators office managers, finance managers and payroll administrators. It’s also not uncommon for you to work closely with project manager operations managers and PR managers. The sales department can also be an important department to work closely with, as their performance is central to the company.

Managers and the company management at your workplace work full-time and your work schedule will need to be adjusted according to how the manager organises their work. Usually, you work 40 hours a week with regular office hours between 8am and 5pm. Some work may also occur outside of planned working hours, in the evenings and at weekends, but in most cases, as a personal assistant to the manager, you have weekends off if the routines and workflow at the company function as they should.

In the role of executive assistant, you have an important operational role. To reach such a position, you need to be flexible and have an open attitude towards your job. To be successful as an executive assistant, it is necessary to understand that this may be the case.

In many large, successful companies, managers and the executive team face the challenge of maximising their productivity without getting support with important administrative tasks and other things that crop up during the working day. This means the outlook is good for executive assistants, whose role is precisely to relieve managers and the leadership team of administrative tasks so they can focus on what’s important for the business and achieve set goals.

A well-functioning company management gives the business better conditions to handle all sorts of challenges. This makes the role of executive assistant important and means that, over time, you can take on an increasingly significant role. The longer you have worked as an executive assistant, the higher salary you will be able to earn. While working as an executive assistant, you can work with a single manager or with a larger group of managers.

There are many advantages to finding a vacancy as an executive assistant through Randstad.

• various development and career opportunities

• an experienced contact person who can help you if needed

• many job vacancies within your area

• full-time or part-time work depending on the job/assignment

Do you want a permanent position as an executive assistant? A temporary contract or short-term job as an executive assistant is often a good first step towards a permanent position. Every year, several people get a permanent job with employers thanks to a temporary job that has come through us at Randstad. In addition, many companies recruit their permanent staff directly through Randstad.

Being able to plan and organise are important qualities for becoming a skilled executive assistant. These are skills that enable you to make work easier for the manager or managers you assist, by organising their calendars, work schedules and travel. You need strong planning abilities to set up workflows with deadlines, objectives and priorities.

As a chef assistant, you need to be good at communicating both verbally and in writing. This is important in several parts of your job, including when you proofread documents and communicate with various parties in a project. Good communication skills are important as you have a lot of dialogue with both internal and external people.

It is a dynamic job that awaits in the role of executive assistant, which requires a good ability to adapt and be flexible when new situations or challenges arise. This includes being open to working unsociable hours, outside of scheduled working time.

An executive assistant is the ears, eyes and hands for managers who have a lot on during their working days. You handle small but time-consuming tasks that free up time for senior managers. Your job is to minimise various distractions that negatively affect the workflow. You are also a constant support to the manager.

To succeed in a role as an executive assistant, you need to be attentive, skilled at communicating both in writing and verbally, and have a good ability to plan and organise. With a keen eye for detail, you will be able to spot potential improvements in the business and ensure misunderstandings are avoided. You need to take notes, organise files and communicate with both external and internal parties to keep the work running smoothly.

There is a certain possibility of becoming a manager or even a CEO after previously working as an executive assistant at the workplace. Many executive assistants gain a great understanding of the entire organisation in their demanding role and in some cases, this can lead to a managerial position.

An academic education is usually required to be considered for a job as an executive assistant, but also to be able to do the job well. By studying for an academic degree, you gain many of the tools needed to become a successful executive assistant, and it is an advantage to have a bachelor's or master's degree in a relevant field, such as business, economics or project management.

It's easy to apply for a job as an executive assistant. Search among our vacant jobs in your area. Then send in your CV and your personal letter or apply via LinkedIn

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Here you can find more information about the role assistant chef.