what is an office manager?
As an office manager (the role may also be called office chief or office supervisor), you need to organize all administrative tasks to ensure that office work runs as planned. First and foremost, you need to be a good mentor, since mentoring employees is an important part of the job. As an office manager, you will also be responsible for resolving conflicts between employees and staff.
office manager jobswhat does an office manager do?
The size of the company and the type of company you work for will determine how your responsibilities and tasks are structured. In smaller companies, you will handle most of the work on your own, while in a larger company you will supervise and delegate tasks to a bigger team. If you are in charge of a team, your job is to motivate and encourage the group to improve their productivity and engagement.
Time and planning are central for a company to become successful. This has increased the need for an office manager at every workplace. Business leaders and owners of various companies will hire an office manager to ensure that tasks, projects, and assignments are completed on time. A company with many employees will also hire an office manager to handle employee matters.
Read on if you want to learn more about the office manager role, including responsibilities, work environment, and salary.
average salary as office manager.
The job of office manager is generally very sought after and employers have high requirements for the person who will work as an office manager. This means that the salary situation looks good, but the salary can vary depending on how the role is designed, who the employer is, and in which industry you work. The salary range for an office manager is between 28,000kr and 34,000kr per month.
factors that affect the salary as office manager.
An office manager can have a role that is designed in different ways. One of the aspects that determines the design of the role is the industry in which the employer operates. Some office managers need to be involved in large parts of the workflow on their own, while others have a more delegating responsibility.
The size of the company, where in the country the employer is located, and how much work experience you have as an office manager are also factors that can affect the salary. An office manager with extensive experience from previous jobs as an office manager or other qualifying roles is in a good position to negotiate.
different roles of office manager.
In almost all companies and organizations, regardless of size or industry, there is a need for an office manager or operations manager. A career as an office manager can therefore take different paths and you can work in a range of different industries. The responsibility of an office manager is similar in many companies, but the tasks and the exact nature of the role can vary. If you work as an office manager at an accounting firm, in a large company, or in healthcare, it will involve quite different tasks. There are also some roles as a virtual office manager, where you work remotely with several different companies and employers.
working as an office manager.
All companies and organisations work in their own unique way, but the role of office manager will only vary slightly between different organisations. When you work in a smaller company or in a less extensive organisation, you often have responsibility for several departments, such as customer service, the HR department, and many others.
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tasks
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Planning: The primary responsibility in the role of office manager is to plan the workflow, to ensure that everything in the business runs smoothly without problems. As office manager, it is your responsibility to set a structure for the tasks that need to be carried out in accordance with the company's objectives. Once you have grasped what the company's objectives look like, you will need to set a strategy to achieve them.
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Personnel: Personnel matters are an important part of the job as office manager. In this role, you will need to work closely with the HR department to assist with promotions, salary issues, recruitment of new staff, and the retirement of older colleagues. If you work in a smaller company or organization, you may also be responsible for recruitment on your own.
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Motivate employees: It is important to lead and motivate your employees in the role of office manager, since this is central to achieving the company's goals. With that said, inspiration is important to ensure that the staff develops and performs at a good level. By motivating the employees, you can greatly improve the overall cohesion and atmosphere in the workplace. this in turn will hopefully lead to improved productivity. To encourage your employees to do the best job possible, you can use different forms of motivation.
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Communicate with the staff: Having the ability to communicate effectively is a critical part of the job as office manager. Without effective communication, it becomes difficult to lead a successful department. As office manager, you therefore need to have a good dialogue with your staff and inform them about their different areas of responsibility. It is important to learn effective ways to communicate with your managers as well, in order to find new ways together to make the company better.
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Organize resources: It is your responsibility to organize the organization's resources, plan and work together with your colleagues to ensure that the objectives are met. For this to succeed, you need to delegate tasks to relevant expert roles and provide access to other necessary resources in your role as office manager.
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Collaborate with the IT department: Working in a modern company and office means that technology in various forms is part of daily work. To ensure that everyday operations run efficiently, you need to use different software and programs, including spreadsheets, emails, and various databases. It is essential that you receive training in important computer programs so that you can hold videoconferences and digital meetings. To get help with all kinds of technical support, contact and dialogue with the IT department must be good.
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Document relevant parts of the business: For the business to achieve its goals, documentation is an important part. It is especially about getting an overview of the expenses in the business and how you might find ways to improve the margins. To be able to do this, it is required that an office manager is skilled at documenting the different parts of the business. It is also your responsibility to adhere to the budget and ensure that all expenses and costs are in line with trying to make the business better.
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work environment
Most of the day is spent indoors, at the office. The choice of employer determines how the office is designed and how large it is. In most cases, an office manager has their own office, but it is not uncommon to have an open office layout, which means you work close to other colleagues. As an office manager, you can often choose to work from home on certain days of the week, but it is good to divide the week so that you are also present at the office and available for your coworkers.
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work schedule
An office manager usually works full-time, with 40 hours per week and during regular office hours. However, it is not uncommon for an office manager to also have trust-based working hours and need to be available even when the office is closed, in order to answer questions from colleagues, customers, or managers. In addition to regular working hours, you may need to attend conferences, trade fairs, and meetings to benefit the company's interests. Many companies compensate for the overtime you put in, but in some cases it counts as trust-based working hours and is included in the existing monthly salary.
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future prospects
As an office manager, you will communicate with various departments, employees, managers, and customers. This means your experience and skills will grow in several areas, which will also contribute to opportunities for career advancement. If you work in a smaller company or organization, your work experience can make you eligible for a job in a larger company and a higher managerial position. Many who have worked as an office manager earlier in their careers also have what it takes to start and run their own business. The more experience and knowledge you have, the greater your chances are for a higher salary as an office manager.
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benefits of finding a job as office manager via randstad
There are many advantages to finding an open job as office manager through Randstad:
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various development and career opportunities
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an experienced contact person who can help you when needed
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many job vacancies within your area
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full-time or part-time work depending on the job/assignment
Do you want a permanent position as office manager? A temporary or substitute job as office manager is often a good first step towards a permanent position. Every year, several people get a permanent job with employers thanks to a temporary job that has come through us at Randstad. In addition, many companies recruit their permanent employees directly through Randstad.
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education and qualifications.
In many cases, you need to have an academic degree on your CV to be considered for a job as an office manager. Many management and responsibility roles require you to have either a bachelor's or master's degree from a college or university. Some employers will also want to find candidates with administrative experience, leadership skills, strong planning ability, and knowledge of various software or computer programs. And if you have experience from another office job, that can also be an advantage.
There are several different subject areas that may be relevant to study in order to have the opportunity to get a role as office manager:
- human resources
- entrepreneurship
- economics / business administration
- IT-related training
- political science
- communication skills
If you have completed an academic education, you have also acquired several tools that will be important in the job as office manager. In addition, it is an important qualification if you want to move forward and advance further in your career.
knowledge and skills.
The primary task as office manager is to ensure that operations run smoothly. You will work closely with several different departments, which means you need the ability to filter information and delegate responsibility to succeed. As office manager, you may need the following skills:
- the ability to negotiate
- communicative ability
- detail-oriented
- resilient
- skilled at prioritising
- project manager
- leadership skills
- customizable product
- a team player who can motivate others
frequently asked questions about working as an office manager.
Here are the most frequently asked questions about working as an office manager.
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what is an office manager?
An office manager is responsible for the daily and ongoing operations at an office, company, or organization, ensuring that everything works and runs according to plan. This includes planning resources, delegating tasks, and collaborating with several different departments in the workplace. It is your responsibility to motivate and drive employees so that the goals set by the company are achieved.
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what is an office manager by another name?
A role as office manager can be structured in different ways in various organizations. This means that the name of the role can vary. An office manager can also be called an office chief or office responsible. There are also examples of names like administrative specialist. These are roles that resemble the role of an office manager.
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what does an office manager do at a small company?
An office manager is often needed both in a large company and in a smaller business. In a small company, an office manager is involved in more projects and needs to handle more tasks independently. In a larger company, the job of an office manager is about delegating responsibility and planning to ensure the business runs as it should.
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when is an office manager needed?
In almost all organisations, an office manager is needed for daily operations to run smoothly. This means the future outlook is good if you want to pursue a career as an office manager. You can work in several different industries and at many types of companies, both large and small, as well as in various fields. Those who have qualifications from both work experience and education have a very good starting point for a job as an office manager.
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how do I apply for an open office manager job?
It's easy to apply for a job as office manager. Search among our open jobs in your area. Then submit your CV and your personal letter or apply via LinkedIn.
If you need help with your job application, you can read all our guides job tips here!
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